Wedding Coordination
We will begin preparing for your wedding day 6-8 weeks before the event date. We will meet three times, during which I will get to know you and understand the vision you have for the day. During our meetings, we will review the details and address any changes, updates, or questions. These sessions will lead to the final timeline for your special day.
As your wedding coordinator, I will ensure that your wedding day runs smoothly and seamlessly by managing logistics, overseeing vendors, and handling any unexpected issues. I will serve as the point person for vendors, manage the timeline, and ensure the ceremony and reception spaces are set up just as you have envisioned.
Now Booking Wedding Coordination for 2025 & 2026. Inquire today!
Wedding Coordination Packages
The Elegance Package
6 Hours of Coverage on Wedding Day
Includes 3 Prep Meetings + Rehearsal
$1,000
The Classic Package
8 Hours of Coverage on Wedding Day
Includes 3 Prep Meetings + Rehearsal
$1,200
The Grand Package
10 Hours of Coverage on Wedding Day
Includes 3 prep meetings and Rehearsal
$1,600
Wedding Coordinator Roles & Responsibilities
Here's a more detailed look.
Before the Ceremony:
Confirm Vendor Arrivals: Ensuring all vendors (caterers, photographers, DJ, etc.) arrive on time and have everything they need.
Venue Setup:
Overseeing the setup of the ceremony and reception spaces, including decorations, seating arrangements, and ensuring all details are in place.
Wedding Party Assistance:
Helping the wedding party with dressing, distributing bouquets and boutonnieres, and coordinating their arrival for photos and the ceremony.
During the Ceremony:
Guest Management: Ensuring a smooth processional.
Ceremony Coordination: Cueing musicians, the wedding party, and ensuring the ceremony runs according to schedule.
Legal Documentation: Custodian of the marriage license, rings, and other ritual items.
Troubleshooting: Addressing any issues that may arise, such as forgotten vows or last-minute guest changes.
During the Reception:
Timeline Management: Keeping the reception timeline on track with toasts, dances, cake cutting, and other planned events.
Vendor Coordination: Managing vendors to ensure smooth transitions between events, like cocktail hour to dinner.
Guest Assistance: Helping guests with seating, directions, and any questions they may have.
Final Payments and Gratuities: Distributing final payments and gratuities to vendors.
Emergency Response: Addressing any unexpected issues that may arise during the reception.
Optional Add-On Services:
Emergency Kit Preparation: Prepare an emergency kit with essential items such as first aid supplies and sewing kits.
Clean Up: Overseeing the cleanup of the reception space and ensuring personal items are collected.